Your account data, under your control

When email codes are available, you can sign in or create an account with just your email and a one-time code. A name is requested for password sign-up or when you save your athlete details. Saving athlete details requires a verified email and acknowledgement of this notice. These details help authenticate you, protect result claims, prevent duplicate ownership and support your account.

A profile claim requires your full name and verified email. Date of birth and nationality are optional: you can leave either blank, add them later or remove them without losing access to profile claims or stored-result suggestions. If supplied, birth date helps compare your age on historical race dates with recorded age categories and route child claims for staff review. Nationality helps distinguish similar records only when the source explicitly reports it; we never infer it from your address, club or name. You can enter multiple nationalities or Stateless. These details are supporting clues, not proof of identity. Uncertain or conflicting claims receive human review.

Birth date is hidden unless you explicitly choose to share it in profile settings. Email stays private. You can correct or clear your private details in My Athlete Account; only a missing name or unverified email prevents a claim for incomplete account details. Existing ownership is not automatically removed when you correct a field. Contact us to dispute ownership or request deletion.

You may save up to eight other full names, eight other surnames, a maiden surname, sporting identifiers and up to ten additional public result/profile links. These help find your records under the names used at the time. They stay in your private account. Manual searches use your saved names and can be narrowed by distance and year. Suggestions never claim, merge or publish results automatically.

Address, postcode and phone are optional and are not needed to claim or match results. Address and phone are used only for account-support contact if you choose that option. Turning that option off and saving clears them. Clear any other optional field and save to remove it. Do not provide another person's contact details or private sign-in links.

A separate choice, off by default, allows adults to request a public-results search using xAI (the provider of Grok). On your request we send saved racing names, public source links, sporting IDs, club, general location and any known-race details you supplied. We do not send birth date, nationality, postcode, street address, phone or email fields. This separate adult-only feature checks a saved birth date; if you prefer not to provide one, you can still use stored-result matching and ask staff for search assistance. Under-18 and guardian searches also need staff assistance. Internal matching does not require external-search consent. Saved links are searched only when you request it; access to third-party sites and complete coverage cannot be guaranteed.

Before sending athlete details we check that the provider reports zero data retention. External processing may take place outside the UK/EEA under the provider's data processing terms, including its international-transfer safeguards. These searches return unverified suggestions with source links for you to check. They are not an ownership decision. Turn off the choice and save to stop future searches and delete cached external suggestions. Withdrawal does not undo processing already carried out.

AthRecs controls the account and matching information described here. We use account information to provide the service you request, and identity and claim information for our legitimate interests in accurate records, preventing disputed ownership and protecting children. Optional contact use and external searches rely on your separate consent. Acknowledging this notice is not consent to marketing. Private data is accessible to you and authorised staff, and is processed by our hosting, database and email service providers to operate the service. It is not supplied to sponsors through this form.

Saved account details remain while your account needs them, until you clear them or request deletion. Claim decisions and evidence may be retained where needed to resolve ownership disputes, prevent repeat fraudulent claims or meet legal obligations; we assess that need when handling a deletion request. External suggestions are reused for at most seven days, and old cache rows are cleared when you next search; saving matching choices clears all your cached suggestions. No automatic deletion period is claimed for inactive accounts. Contact us for an assessment of the information still needed for your account.

You can add location, club, sports, disciplines, training patterns, goals and coach name. You can also record equipment, nutrition, technology, clothing, recovery and purchasing preferences. These questions are optional. Do not add medical diagnoses or other information you do not want ATHRECS to hold.

• Performance insights uses approved sport, training and race data to produce athlete insights.
• Personalisation uses your choices to improve events and content shown to you.
• Product research uses optional preferences in aggregated analysis.
• Marketing permits relevant ATHRECS news, product information or partner offers by email.

These choices are independent, switched off by default and are not required to create an account or claim a result.

The optional “Find my race results” choice at sign-up opens suggestions from the AthRecs results database. You can add your racing name after signing in. The choice does not publish a profile, claim results, start an external search, or enable analytics or marketing consent.

ATHRECS preserves factual sporting records from published results and athlete submissions. Reviewed records may appear on public race pages and approved public athlete previews, including unclaimed source profiles. These public pages can appear in our athlete directory and search engines. An unclaimed profile does not mean that the athlete has joined or endorsed ATHRECS; uncertain identities and results retain their qualifications. Other profile information and shared account profiles may require sign-in.

Original source captures, identity-review evidence and account contact details remain private. We use legitimate interests to preserve accurate sporting history and help athletes find and claim their records, with checks for mistaken identities and existing privacy choices. You can ask us to correct a result, object to publication or review a profile using the contact details below. Claiming does not automatically publish private account information or the contents of your Entry Passport.

You can optionally create an unlisted shareable profile from My Athlete Profile. That page is off unless you turn sharing on, is not added to the Athletes directory, and can be withdrawn immediately. A published share includes only the display name plus the club, location, bio and claimed results you select. Email, postcode, photograph, previous names, external IDs and product preferences stay private. Your AthRecs ID identifies the profile across sports. Nationality, country of birth, age category, coach, manager and contact preference can appear on the shared profile. Your birthday stays hidden unless you choose to display its day and month or full date in your account. Viewers must log in to open an unlisted shared account profile. These unlisted pages are excluded from our search-engine sitemaps and marked not to be indexed. This is separate from approved public sporting-record previews. Search engines may take time to remove older listings.

Signed-in visitors can submit factual corrections and supporting links for staff review. Suggestions and the submitting account reference stay in the staff review queue; they do not change a public profile automatically.

Sponsorship enquiries submitted on RunRecs or AthRecs are private to you and authorised staff. We use your account email, representative name, public website or profile, event details, audience evidence and sponsorship brief to assess and respond to your request. Nothing is published or shared with a potential partner automatically.

Staff responses appear on the sponsorship page after you sign in. You can withdraw an open enquiry there. Withdrawal stops us progressing it; the enquiry and action history remain for account support and dispute handling. Submitting does not enable marketing emails, grant sponsorship or advertising rights, verify your profile, or agree a service fee. A specific introduction and any fee require a separate agreement.

Registering a brand shares your company details, representative name, role and account email with authorised AthRecs reviewers. Only approved company descriptions, categories, websites, sports and markets are public. Representative details and email stay private.

Partnership choices are separate from email marketing consent and start switched off. They do not publish an athlete profile or give companies access to private account data. Applications are currently for adults aged 18 and over. After review, applying shares the selected athlete or club name, club website if supplied, and application message with that opportunity's brand. A reply stays in your dashboard. No automatic marketing emails are enabled by these choices.

You can withdraw an application in Opportunities. Turning off a partnership category also withdraws your athlete applications in that category. Withdrawal removes the brand's access in AthRecs but cannot recall information already read or copied. Decisions, declarations and withdrawals are recorded for review and dispute handling. Agreement to an application does not grant advertising or image rights.

Use My Athlete Account to review and correct your details or change consent choices. ATHRECS records consent changes so its systems can respect a withdrawal. Account access, portability, restriction, objections, deletion and questions about international transfers can be requested from paul@athrecs.com. We may need to verify your identity before responding. You may also complain to the UK Information Commissioner's Office or your local data protection authority. You can ask for human review of a disputed match; nationality and name similarity do not prove ownership.